As many associations wrestle with decisions for their fall conferences and shows, the question on everyone’s mind is, if you build it, will they come? Join this interactive webinar to learn how organizers of two very large events—one a trade association and the other professional—are tackling, planning and preparing for this fall. They have two scenarios in mind: hybrid or virtual? Cancellation is not an option.
By attending, you will learn how to:
Navigate complex decision-making and scenario planning processes with staff and volunteer leaders, speakers, partners and exhibitors.
Consider nimble practices for designing and refreshing event plans amid a crisis.
PCMA hosted a webinar on May 13, which featured Dave and Lisa. The event, filled with live Q&A, delved into exploring virtual experience quality filters to best position your event, particularly those in the fall, for participation, value and emerging pricing models.
Theirs is not a typical story. The American Association of Suicidology's annual meeting had been growing steadily in recent years. When their reimagined conference couldn't take place in Portland, Ore. in late April, staff and volunteers went into overdrive to transition the physical meeting to a virtual one in a matter of days. They knew how critical it was to deliver much-needed content to their global community.
In our webinar, Colleen Creighton, CEO, AAS, and Jonathan Singer, PhD, 2020 Program Chair and Board President, share transparency and truths about what they learned, what they’d do differently and the surprising results of the efforts of their team. Take away lessons you can apply immediately to your event strategy.
Sarah's expertise as a professional speaker, hiring professional speakers, and getting the most out of them is at the forefront of MeetingsNet's March cover story, called Kenetic Keynotes. She also gives advice on How to Hire (and Pay for) the Right Speaker and How to Make your Speakers Rock Stars, related sidebar stories that complement the main story.
The video recap of Connexity, the reimagined annual conference of the American Animal Hospital Association, brings to life the possibilities of creating a new and meaningful experience for meeting attendees. VCC’s Sarah Michel was proud to be a part of the redesign team.
Content weavers, activation guides, and a solutions center are all ideas that improved the first-timer’s experience at the Regulatory Affairs Professionals Society’s annual meeting to turn them into loyal attendees. In order to shift members' thinking about the annual conference away from being a singular, stand-alone opportunity to connect, the meeting’s team created community pathways for professional support year-round. RAPS looked to VCC to help achieve those goals.
Coverage of a session at ASAE’s 2019 Annual Meeting, called "Using Your Conference as a Year-Long Engagement Tool," focused on how to help the first-time conference-goer get the most out of the meeting experience. Heather Wakefield (pictured) of the Regulatory Affairs Professionals Society, a VCC client, co-presented the session, recapped here.
Dave's insights into effectively activating sponsorships at today's tradeshows and conferences are front and center in this article from a leading industry magazine. “The problem is that we’ve miscategorized what a sponsorship is—it’s a powerful marketing strategy that builds emotional connection that can change attendee behavior,” Lutz explains.
Heather Wakefield, senior manager, education & events, Regulatory Affairs Professionals Society, was named a 2019 Changemaker by MeetingsNet for leading changes in the annual conference format to boost collaboration and facilitate meaningful connections and community. VCC collaborated with RAPS to initiate the changes.
Lindsay Currie, director of stakeholder engagement, Regulatory Affairs Professionals Society, had a goal to create an annual event that facilitates a community network. For her innovation, she was named a 2019 Changemaker. VCC collaborated with RAPS to initiate changes to the meeting.
Andrew Leitch, executive director, marketing & member experience, Greater Public, was named a MeetingsNet 2019 Changemaker for leading bold changes in attendee-needs research and educational formatting. They led to a major bump in participant satisfaction at the Public Media Development and Marketing Conference. VCC worked with Greater Public to kickstart the changes.
Matt Gruhn, president, Marine Retailers Association, was named a 2019 MeetingsNet Changemaker for managing a multi-year process of rebranding and reimagining the Marine Retailers Association’s Dealer Conference & Expo as “Dealer Week.” VCC collaborated with MRA to re-energize the event.
"Convene" Editor in Chief Michelle Russell chats with Lisa about the reasons behind transitioning from vice president of events at SHRM to her new role as executive vice president of conference strategy at VCC. "There’s a big mutual admiration society going on.”
In a MeetingPlay (a mobile app provider) blog, featuring a new Q&A series called Ask the Experts, Dave shares his priorities, areas of interest and answers some trending questions.
Lisa, a 2015 MeetingsNet Changemaker, chats with MeetingsNet about her career as a meetings innovator at the Society of Human Resource Management, and how she prepares to take on her new role at Velvet Chainsaw.
Among the recommendations for onboarding first-timers at conferences is to build an army of connectors–a group of well-known industry leaders and influencers–who act as your ambassadors at key touchpoints at your event, according to Sarah and Velvet Chainsaw's e-book "Conference Connexity: Delivering on Your Networking Promise."
Associations that offer only mix-and-mingle networking receptions miss a valuable opportunity to help all attendees share more meaningful interactions. Sarah leans in to explain how adding thoughtful structure (and more fun) to your networking events gets genuine conversations and connections flowing.
The 150-Year-Old Show Shakeup: How 2018 Changemaker Melinda Lauzon strategically redesigned the Canadian Medical Association’s General Council to expand reach and influence while becoming more inclusive. She was named for strategically redesigning CMA’s annual forum with the goal of advancing healthcare in Canada. VCC collaborated with CMA to effect change.
2018 Changemaker Marci Thompson, vice president, knowledge and professional development, Society for Marketing Professional Services, revitalized her organization’s programming with a little talking, a lot of strategy building, and a ton of idea activations. She created a vision for her team: “to inspire devotion through learning.” VCC helped guide SMPS through its changes in learning.
Dave weighs in on meaningful new sponsorship ideas in a Convene interview. He talks about how the attributes of a new segment on “The Late Show with Stephen Colbert” could equate to your meeting sponsorships.
A blog summarizing an education session Dave and Betsy led at Expo! Expo!, IAEE’s 2017 annual meeting, about infusing bite-sized learning opportunities onto the exhibit hall floor to morph it into more of a solutions center.
In an episode of Experient's VIP Lounge podcast series, Dave explains ways in which B2B buying habits have changed, while the way we organize expos hasn't. His interview begins at the five-minute mark.
A recap of a session at ASAE’s Great Ideas in which Michael Cavanaugh, CEO of the American Animal Hospital Association, and Sarah (pictured at right) discuss the work they’ve been doing to reinvent AAHA’s annual conference. The new experience—called Connexity—is set to launch in September 2018, and part of that reinvention is a policy of no longer referring to meeting-goers as attendees. Rather, Cavanaugh said, they will be called guests.
Listen to a lively conversation as Gina Schreck, president/CEO of SocialKNX, and a professional speaker, interviews Sarah for her podcast series aimed at bringing inspiration and resources to entrepreneurs. The subject? Successful Collaborative Relationships.
Dave is interviewed in the Digital Experience Institute’s Mash-Up Studio during PCMA’s Convening Leaders 2018 in January in Nashville as a preview to his session entitled "Sophisticated Sponsorship Strategies to Increase and Diversify Revenue." More than 1600 participants joined the live broadcasts (some 4500 attended CL in person) and Dave’s session was chosen as one of the crowd-sourced sessions to be rebroadcast during the final day’s programming.
The first step toward personalizing your event experiences is getting to know and understand your audience deeply, says Jeff, in an article that explains how to introduce new learning formats and other changes to your conferences.
The world of association learning is changing, with content being delivered in a variety of formats. Jeff is one of several thought leaders to lend expertise on how to improve the traditional lecture format at your conferences. Those include using techniques that will deepen the attendees’ learning, meaning “the more likely the learner is actually going to apply it.”
Sarah (pictured at right) identifies five audiovisual trends that are sweeping event main stages, translating into new formats affecting both conference organizers and speakers.
Sarah writes about how general sessions that move from expert-centric to audience-centric are the ones that will be valued most and ultimately amplified by the participants.
In this recap of an Association Success webinar called “Cultivating a Dynamic Strategic Board,” Jeff, known for his ability to guide committees and task forces through difficult periods of change, says that changing the way a group thinks can cultivate a more strategic form of thinking among boards.
The traditional annual meeting model, many believe, has seen its day, as a new generation of time- and attention-challenged attendees demand more peer-to-peer engagement and program content that is immediately applicable to their specific work roles. In Meetings Today's August cover story, Dave and Michelle Mason, CEO, Association Forum (pictured) weigh in on how significant changes can lead to continuous improvement.
A summary of an Association TRENDS webinar with VCC’s Jeff Hurt called, “The Evolution of the Association Conference.” Hurt outlines the top three reasons people attend conferences—education, networking and generating business—as well as six hacks to help your meeting prosper and grow.
The Society for Information Management is revamping its annual meeting and launches SIM Connect Live in Dallas in April 2018. Velvet Chainsaw Consulting is assisting a dedicated staff and group of volunteers in the undertaking.
A profile of Joy Davis, Director of Knowledge Management, American Association of Pharmaceutical Scientists, who is recognized for rebranding and reimagining the annual meeting, and for making progressive changes in scientific poster experiences.
Michael Cavanaugh, DVM, CEO, The American Animal Hospital Association, earns his 2017 Changemaker status with his unconventional attitude toward risk, reward, and giving back to the next generation of planners.
Kristi Casey Sanders, CMM, DES, HMCC, director of the Meeting Professionals International Academy, interviewed Jeff in June on Facebook Live about the background and meaning of 4D experiences, which helped meeting professionals think more about the strategic design of their events by fostering four deep experiences at their meetings: deep learning, deep play, deep reflection, and deep connections. Jeff and two VCC colleagues delivered a unique track at MPI's World Education Congress in June. He designed each session using a station-rotation format, a highly participatory room set up that encourages engagement.
The National Council of Teachers of Mathematics, a VCC client, is transforming its annual meeting into Innov8, a conference experience designed to help teachers and teams develop solutions to a self-identified problem of practice.
The American Animal Hospital Association, a VCC client, revealed plans for a fresh, innovative veterinary conference during its 2017 opening session. Connexity will be a more intimate, interactive learning experience with limited attendance from AAHA-accredited hospitals.
Dave helps interpret some of the meetings industry’s most dramatic data shifts in this critical tool VCC uses for benchmarking client projects.
A podcast interview with Sarah about how speakers are morphing into the role of facilitators, including tips on how to make more memorable experiences for your conference participants.
A profile of Lisa Shambro, Executive Director, Foundation for Strategic Sourcing, who reinvented her association’s spring meeting with VCC’s help.
As exhibit dollars shrink, Dave gives advice on shifting those marketing resources toward more strategic investment, particularly sponsorship.
Adapted and repurposed from the original 2013 article, Movement Trumps Seating, highlights from Jeff’s session on station rotation at a PCMA meeting, complete with room set-up examples.
What if jobs as medical meeting providers depended on the performance outcomes from their education, just as Medicaid reimbursement depends on outcomes beyond the patient’s hospital stay? Jeff offers six thought-provoking strategies.
Jeff provides insights that will help medical meeting planners align their educational activities with the needs of healthcare professional learners.
Jeff collaborated with a MeetingsNet webinar audience to co-create a list of how to better design continuing education for healthcare providers.
A recap of a session Dave did with Sandra Giarde, CAE, executive director of the California Landscape Contractors Association, at ASAE 2015.
Dave details several marketing strategies, including word-of-mouth, which are most apt to influence your potential audience.
Video tips from Jeff on how to move your conference from informational to transformational.
CIC named Dave as one of 30 industry professionals in its first peer-nominated influencers campaign, launched in honor of the Certified Meeting Professional program’s 30th anniversary.
Successful Meetings' names Jeff to its annual list of impact players.
Sarah is interviewed about developing personal and professional leadership skills as a preview to her presentation at the Women’s Leadership Conference, a signature program of the nonprofit MGM Resorts Foundation in Las Vegas.
Jeff is named a MeetingsNet 2014 Changemaker for blogging about, speaking on, and living and breathing the idea of innovation and evolution of the on-site meeting environment.